Online Vendor Application

Everything you need for vendor application management

The B2Gnow Online Application module, working in conjunction with the Certification Management module, enables online upload, tracking, and visibility into a vendor’s certification application processes. Digitizing the multitude of application documents, including Personal Net Worth (PNW) statements, becomes simplified and streamlined in one central location.

Improve Efficiencies for Both Suppliers and Certifiers

Reduce the time, effort, and expense required by vendors to apply for certifications and maintain active status using automated workflows, checklists, and best-practice processes.

Eliminate Paper Documents

Go digital and upload documents directly into the Online Application module, offering a single repository for all documents associated with a supplier’s certification application, including Personal Net Worth (PNW) statements.

Ensure Application Completeness

A guided step-by-step process in the system walks applicants through all the required documents, only allowing submission once the data is complete and all documents attached.

Achieve Transparency through Each Step

Organizations, suppliers, and vendors can see the status of their application, including communication between suppliers and certifiers and automated reminders sent by the system weekly.

Access Consolidated Communication Records and Audit Trails

All communication is tracked and recorded within the suppliers’ file including post-submission questions and answers between suppliers and certifiers.

Meet Your Program’s Unique Requirements

An intuitive interface and configurable decision trees create flexibility in application requirements, allowing you to start, grow, or pivot your MWDSVBE online application and certification process.

Online Application Key Features

1
Intuitive Interface with Automated Workflows

The Online Application module is easy to learn and includes self-help training videos, user manuals, and FAQs. A guided step-by-step checklist is baked into the system saving applicants’ time and costs as well as ensuring their application is complete for submission.

2
Eligibility Requirements Tool

Becoming a certified supplier can seem daunting, but with the Online Application module, a simple tool is included to determine if your business qualifies for the project. Once a business qualifies, the module includes a checklist of required documents to upload into the system to prove qualification.

3
Digital Signatures

Forget printing, copying, and scanning documents to route for signatures. The Online Application module features the ability to sign electronically, reducing signature time from days to minutes.

4
Simplified Process for Vendors

Make it easier for vendors to apply for and maintain certification status with multiple entities. The online application module lets a vendor easily reuse answers to questions and supporting documents across certifying entities, reducing the burden for business owners without sacrificing program integrity.

5
Application Status Visibility

Suppliers can view the status of their application throughout the entire process via simple dashboards with color-coded text alerts for action items and next steps. The system keeps certification status for the last 10 years maintaining deep, historical records.

6
Ensured Security

Data is secured in B2Gnow’s standard-setting system, including a fully redundant hosted solution and SOC 2 Type 2 certification with guaranteed availability of 99.9%.

25+ Modules to Simplify Every Step of Supplier Diversity Management

Baseline & Vendor Management

  • Contract Compliance
  • Outreach & Events
  • Utilization Plans
  • Goal Calculation & Setting
  • Online Vendor Registration
  • Spend Analysis
  • Projects
  • Certified Directory Connections
  • Airport Concessions
  • On The Job Training
  • Workforce
  • Certified Payroll / Prevailing Wage
  • Reviews
  • Hire Module
  • Sales Reporting
  • Insurance Certification Management
  • Dashboard & Economic Impact
  • Recipient Reporting Suite
  • Certification Suite
  • Bid Management Suite

Contract Compliance

Ensure adherence to contract compliance requirements and regulations.

Outreach & Events

Organize and manage outreach campaigns and events efficiently.

Utilization Plans

Build subcontractor plans and allocate subcontractors based on certification status and work categories.

Goal Calculation & Setting

Set and monitor contract- and project-specific diversity goals based on US DOT standards.

Online Vendor Registration

Simplify the vendor registration process with online forms and workflow management.

Spend Analysis

Analyze and report on M/W/D/SBE utilization and expenditures to enhance diversity spend tracking.

Projects

Efficiently monitor and manage projects with multiple contracts through our supplier diversity software.

Certified Directory Connections

Access and manage certified directories seamlessly within the supplier diversity system.

Airport Concessions

Manage concession contracts efficiently with integrated tools in our easy-to-use supplier diversity software.

On The Job Training

Facilitate on-the-job training programs with streamlined processes.

Workforce

Accurately track and analyze workforce utilization data.

Certified Payroll / Prevailing Wage

Ensure compliance with prevailing wage rates and labor regulations.

Reviews

Track ongoing vendor review requirements and efficiently collect necessary information.

Hire Module

Manage the hiring process seamlessly with our business diversity software’s tools and workflows.

Sales Reporting

Submit detailed vendor sales reports online according to predefined policies.

Insurance Certification Management

Manage vendor insurance requirements directly in the supplier diversity software.

Dashboard & Economic Impact

Present program information and economic impact reports to the public.

Recipient Reporting Suite

Oversee enterprise diversity program with comprehensive reporting tools.

Certification Suite

Streamline certification management with automated processes and audit trails.

Bid Management Suite

Facilitate bid posting, bid tracking, and online bidding through our integrated supplier diversity software tools.

Baseline & Vendor Management

Client Retention Rate

“They are committed to the success of their system beyond deployment by providing ongoing training, ad hoc reports, and system updates in response to Federal regulation changes.”

Caltrans

“With B2Gnow you can see trends – where you’re growing, where your expansion could be. If you don’t know where you are or where you’ve been, you won’t know where you’re going.”

Chicago Public Schools

“B2Gnow saves you so much time and energy. You have the time to actually see how you can make your program better versus spending all of your time reviewing documentation and process procedures. It’s been a huge help.”

Chicago Transit Authority

“Prior to leveraging B2Gnow, we were receiving over 1,200 paper reports monthly. B2Gnow has seamlessly automated this monthly report process through its audit feature. Now the responsibility is on the subcontractors to confirm receipt of payments within the B2Gnow system.”

City of Fort Worth

“B2Gnow saves us a great deal of money because it generates thousands of faxes and emails. If we were to match that annually, it would require many human resources and postage costs.”

City of Houston

“They are knowledgeable and highly competent in all aspects of each project and our needs are always completely met.”

Florida Department of Transportation

“You have never lost that great customer service. You always respond to our questions and concerns and go that extra mile. It’s a pleasure doing business with you.”

Houston Airport System

“Great customer service. All my questions were answered, and I was guided through the screens I needed to complete.”

MetroWest Regional Transit Authority

“We’re a small airport and staffing hasn’t grown even though plane passengers have tripled. We needed a system to ease the job, and B2Gnow was there to save the day with their auditing dashboards and to make my job a lot easier.”

St. Pete – Clearwater International Airport

“This system has elements we needed to bring our grant management area under control. The time-savings for us only continues to grow.”

State Agency

“With B2Gnow system every document is in one place and right at our fingertips with a simple search. B2Gnow has made it much easier to report and prove our compliance to the FTA. With B2Gnow, there is more automation, which leads to better data integrity.”

State DOT

“With everything going paperless, leveraging this type of technology is a big benefit in terms of efficiency,”

Tampa International Airport

“We can conduct contract audits to see if there are any issues. B2Gnow even reports which sub-contractors have been paid and when. It saves so much time, and the cost of the tool is 100% worth the investment.”

Transit Authority

“B2Gnow allows general contractors to load the sub-contractors that they are using, showing if they are certified and meeting goals, that is definitely my favorite feature.”

University of Texas System

“The methods are easy to access, and grants and reimbursement requests are signed electronically, reducing processing time and increasing productivity. As the lead for this conversion at Aeronautics, I have also received high compliments from our airports, sponsors and consultants on this system.”

Wyoming Aeronautics Division

Make compliance easy. Make a difference in the community.

Discover how our supplier diversity compliance and grant management software solutions help you streamline processes and allow you to deliver greater impact to your community.


Online Application Software

Online Vendor Application Management, Submission & Tracking Software