ProductsGrant Management SoftwareAviation

Grant Management Software for Aviation

Automate your grant and fund management processes.

BlackCat aviation grant management software is a flexible and robust grant and fund management system specifically designed and tailored for state aviation organizations. Our grant management software for aviation allows state departments of transportation to benefit from an efficient, cloud-based solution that simplifies federal reporting requirements and facilitates automated grant and asset management processes for granting and pass-through government transportation agencies.

Make Better Safety and Funding Decisions

BlackCat Aviation’s efficient workflows and fund management processes ensure your state can make better funding decisions for projects to improve airport safety and maintenance.

Simplify Federal Reporting Requirements

Uniform and timely data collection results in consistent and accurate federal reporting capabilities.

Address Data Collection and Processing Needs

Allows the state to collect, maintain, analyze, and report on a comprehensive amount of data relating to the airport facilities, activities, projects and funding.

Identify the Best Funding Options and Scenarios

Data is collected that relates to airport maintenance, safety, capacity, and priority that results in your state’s ability to make more practical and precise funding decisions.

Comply with Federal and State Regulatory Requirements

Airport inspection and project compliance monitoring components ensure that deficiencies are identified and mitigated and that all projects leveraging federal funding are managed with the proper oversight.

Gain Consistent Transparency between State and Airport Stakeholders

Users can access the same data within the system to give recipient users more access and visibility to the critical data and prioritization associated with state funding and compliance activities.

BlackCat Grant Management for Aviation Key Features

  • Facility Inventory
  • Airport Directory
  • Application Development
  • CIP / Projects / Grant Management
  • Program Management
  • Inspection / 5010
  • Contact Management
  • Document Management
  • Integrations
  • Add-on Optional Modules and Services

Facility Inventory

Reclaim your time with the ability to collect, maintain, facilitate, and report the state’s airport network for all aviation stakeholders. Insight from BlackCat Aviation allows the state to increase the delivery of federal funding to more airport projects across the state than ever before. Take advantage of robust search capabilities and extensive facility data, including:

  • General information, geographic data, runway/helipad, based aircraft, operations, services, photos, ALPs and sketches, fixed-based operators, and other resource documents.
  • 5010 data elements, state inspection fields, and the ability to customize to include your state-specific inspection fields.

Airport Directory

Provide a comprehensive view of the airport community as well as individual airport profiles, complete with a variety of statistics, service information, geographic data, and even airport layout pictures or diagrams.

  • Dynamically create airport directory pages in an electronic format, and benefit from selecting and printing individual facilities or downloading a complete directory for all of your state’s facilities.
  • Created directly from the data contained in the BlackCat Aviation system, the directory is available in real-time and can be linked to your state’s DOT aeronautics website.

Application Development

Seamlessly manage your application development with the click of a button, eliminate inefficient processing time, effectively build accurate funding scenarios, disburse grant funding for airport projects, and be more accountable with federal funds.

  • Your airport sponsors develop applications for ready-to-be-funded projects and submit them for your review and approval.
  • Scoring and state or federal prioritization criteria can be utilized by reviewers to determine which projects receive funding and in what priority they are addressed.

CIP / Projects / Grant Management

Move your entire grant management process into a simplified and secure online system with a robust grant management solution that offers cradle-to-grave grantmaking software for aviation:

  • Efficiently manage CIP development, project and application submission, application review and approval, encumbrance, and contract activities – including creating the contract managing milestone and project checklists, collecting project documents, invoicing, and closeout.

Program Management

Benefit from a powerful tool that allows you to develop and maintain individual grant profiles and balancing for specific grants based on established programs.

  • One or more grants can be created from an existing program by adding details to a grant profile that include the year, program, reauthorization (if federal), award total, grant number, and other identifying or defining information.
  • Grants can also be subdivided into “distributions” by region, urbanized area zones, fund types, or other jurisdictions to allow each grant to have sub-values that roll up to a total.
  • Once prepared, all line-item allocations and payments made against the grant are calculated and balanced, including totals for what has been awarded, allocated/obligated, encumbered, and spent. Other balances maintained include unallocated, unencumbered, and remaining funds for each distribution as well as the remaining values for the entire grant.
  • Fund transfers between grants, carryover funds and recovered funds are also managed and tracked. Once a contract is closed, any remaining balances will display as close-out amounts which can be reallocated as needed.

Inspection / 5010

Be prepared and compliant with the 5010 Airport Safety Inspection Program with BlackCat grantmaking software for aviation. The FAA’s Airport Master Records Safety Inspection (5010) process requires inspection of each public use facility – usually in a three-year, rotating cycle.

  • BlackCat grantmaking software for aviation supports the collection and recording of the 5010-related data elements, required forms, and workflow. The system also allows modification for state inspection standards.
  • As the FAA continues to develop and enhance the 5010-inspection submission electronic capability, you can rest assured that the system will continue to be updated to accommodate these changing requirements.

Contact Management

Benefit from complete contact management with BlackCat Aviation, including data for all airport-associated contacts; public and personal list creation, management and usage, label creation; mass email capability; and file export.

  • Provide credentialed access to all system users so that these users can perform needed tasks in assigned areas.
  • Leverage granular access controls for various user roles and types, such as airport, state, reviewer, auditor, and others as warranted. Each user role has its own permissions that define what a user can access and what a user can do.

Document Management

  • Drive efficiency and visibility with document management capabilities at the facility and system level.
  • Electronically upload, share, store, categorize, track, and folder various document types with ease.

Integrations

The BlackCat grant management software for aviation integrates seamlessly with the systems you already use to provide efficient and seamless workflows.

  • We’ve integrated countless systems – from ERP to project management to contract management and more. Our expert team employs a variety of methods, approaches, and technologies to ensure the accurate and efficient passing of data between the BlackCat system and state or federal systems.

Add-on Optional Modules and Services

Ensure your system is complete with the tools and processes unique to your organization, with the option to add on additional modules and services such as:

  • Aircraft Registration
  • Gaming
  • System Planning
  • eSignature
  • Interfaces & Integrations
  • Legacy Data Migration Services

BlackCat Grant Management for Aviation Key Features

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Client Retention Rate

“They are committed to the success of their system beyond deployment by providing ongoing training, ad hoc reports, and system updates in response to Federal regulation changes.”

Caltrans

“With B2Gnow you can see trends – where you’re growing, where your expansion could be. If you don’t know where you are or where you’ve been, you won’t know where you’re going.”

Chicago Public Schools

“B2Gnow saves you so much time and energy. You have the time to actually see how you can make your program better versus spending all of your time reviewing documentation and process procedures. It’s been a huge help.”

Chicago Transit Authority

“Prior to leveraging B2Gnow, we were receiving over 1,200 paper reports monthly. B2Gnow has seamlessly automated this monthly report process through its audit feature. Now the responsibility is on the subcontractors to confirm receipt of payments within the B2Gnow system.”

City of Fort Worth

“B2Gnow saves us a great deal of money because it generates thousands of faxes and emails. If we were to match that annually, it would require many human resources and postage costs.”

City of Houston

“They are knowledgeable and highly competent in all aspects of each project and our needs are always completely met.”

Florida Department of Transportation

“You have never lost that great customer service. You always respond to our questions and concerns and go that extra mile. It’s a pleasure doing business with you.”

Houston Airport System

“Great customer service. All my questions were answered, and I was guided through the screens I needed to complete.”

MetroWest Regional Transit Authority

“We’re a small airport and staffing hasn’t grown even though plane passengers have tripled. We needed a system to ease the job, and B2Gnow was there to save the day with their auditing dashboards and to make my job a lot easier.”

St. Pete – Clearwater International Airport

“This system has elements we needed to bring our grant management area under control. The time-savings for us only continues to grow.”

State Agency

“With B2Gnow system every document is in one place and right at our fingertips with a simple search. B2Gnow has made it much easier to report and prove our compliance to the FTA. With B2Gnow, there is more automation, which leads to better data integrity.”

State DOT

“With everything going paperless, leveraging this type of technology is a big benefit in terms of efficiency,”

Tampa International Airport

“We can conduct contract audits to see if there are any issues. B2Gnow even reports which sub-contractors have been paid and when. It saves so much time, and the cost of the tool is 100% worth the investment.”

Transit Authority

“B2Gnow allows general contractors to load the sub-contractors that they are using, showing if they are certified and meeting goals, that is definitely my favorite feature.”

University of Texas System

“The methods are easy to access, and grants and reimbursement requests are signed electronically, reducing processing time and increasing productivity. As the lead for this conversion at Aeronautics, I have also received high compliments from our airports, sponsors and consultants on this system.”

Wyoming Aeronautics Division

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Aviation Compliance Software

Aviation Compliance Monitoring Software

Aviation Grant Management Software FAQs

Aviation Management Software, such as BlackCat Aviation, is designed to enhance efficiency for state departments of transportation.  The software covers everything from facility data collection and 5010 inspections to Capital Improvement Plan development and application processing. Organizations can manage grants, contracts, payments, critical documentation, and inventory seamlessly while providing comprehensive state and federal program management and compliance tracking.

Aviation Management Software, like BlackCat Aviation, offers several key features to enhance efficiency and accuracy in managing aviation programs. These features include:

  • Facility Data Collection: The software gathers and maintains airport operational data and 5010 inspection records in a single system.
  • Capital Improvement Plans (CIPs): Users develop, score, and rank projects based on funding priority, safety needs, and state strategy.
  • Grant & Project Management: The software manages applications, contracts, drawdowns, reimbursements, and payments from start to finish.
  • FAA Integration: It can receive data directly from FAA systems to improve the efficiency of inspections and reporting.
  • Compliance Tracking: The software monitors project oversight, tracks deficiencies, and ensures that federal and state requirements are met.
  • Dynamic Airport Directory: The system can generate real-time state airport directories based on the facility data stored within it.
  • Reporting: It includes tools for real-time updates and reporting, which reduces manual effort and improves data-driven decision-making.

State aviation offices at departments of transportation (DOTs) are the primary beneficiaries of aviation compliance software. The system supports airport sponsors, owners, and cities by unifying data on projects, grants, and inspections in a secure platform. It is also beneficial for both Block Grant and non-Block Grant states.

Aviation compliance software improves compliance and reduces risks by providing a centralized platform for data management. It ensures compliance with federal and state regulatory standards across programs and projects. The software’s compliance tracking and project oversight components ensure that deficiencies are identified and mitigated. By streamlining data collection and simplifying FAA reporting, aviation compliance software helps agencies meet evolving federal standards. This helps to prevent delays and reporting errors that can put critical safety and maintenance priorities at risk.

When selecting aviation management software, you should consider a solution that is:

  • Purpose-Built: The software should be designed specifically for state aviation agencies and support both Block Grant and non-Block Grant programs.
  • Cloud-Based: A cloud-based system requires no IT infrastructure and provides user-friendly web access with automatic updates.
  • Unified Platform: The solution should consolidate all funding, inspection, and project data into one centralized, secure location.
  • FAA-Ready: It should be able to support direct data import from FAA inspection and reporting systems.
  • Proven: Look for a system that has been successfully implemented across the U.S. and is trusted nationwide by multiple state DOTs.
  • Experienced Provider: The provider, like B2Gnow, should have extensive experience in aviation compliance management and a track record of managing a large volume of grant awards.

Aviation compliance management software enhances collaboration by providing a unified platform where all funding, inspection, and project data are consolidated in one centralized location. It also enhances transparency between DOT offices, airport sponsors, airports, and stakeholders by giving them shared system access. This allows users to access the same data, providing recipient users with more visibility into critical data and prioritization associated with state funding and compliance activities.

Yes, aviation management software, such as BlackCat Aviation, can integrate with other tools and systems. A key feature is the electronic interface to send and receive FAA inspection data, which improves reporting efficiency. The software can also be configured with custom interfaces and integrations as optional modules or services.

Aviation management software, like BlackCat Aviation, solves common challenges faced by state aviation offices, such as:

  • Disparate Systems: It unifies data on projects, grants, contracts, and inspections, eliminating the problems caused by scattered information.
  • Manual Processes: It digitizes paperwork and streamlines essential processes, which reduces manual effort and administrative burden.
  • Inconsistent Data: The software standardizes data management, leading to consistent and accurate federal reporting.
  • Delayed Approvals & Reporting Errors: It automates notifications and flags incomplete tasks or missing information, helping to avoid delays and reporting errors.

Aviation compliance management software, like BlackCat Aviation, handles reporting and analytics through its capabilities for real-time updates and reporting. The system allows for the collection, maintenance, analysis, and reporting of a comprehensive amount of data related to airport facilities, projects, and funding. The consistent and timely data collection results in accurate federal reporting capabilities. The software also optimizes funding decisions through improved project scoring and provides visibility into statewide needs.