ProductsGrant Management SoftwareTransit

Grant Management Software for State Departments of Transportation (DOT)

The nation's preferred grant management software for transportation

Designed specifically for State Departments of Transportation (DOTs) and other regional transit agencies, BlackCat Transit makes grant management infinitely easier by handling the full grantmaking lifecycle. Our grant management software for transportation streamlines federal and state grant funding, asset management of state-procured inventories, procurement compliance, and other data needs to meet federal requirements. It incorporates industry best practices and offers flexibility to customize and adapt as requirements evolve.

Manage the Entire Grant Lifecycle

Our flexible, robust grant and fund management system is a Commercial Off-The-Shelf (COTS) core product complete with features and components that allow for quick configuration, implementation, and utilization to seamlessly handle the full grant management lifecycle.

Unlock Automated Compliance

Make compliance effortless with automated tracking and reporting features that reduce manual errors and ensure adherence to constantly evolving federal, state, and local regulatory standards.

Track Federally Funded Transit Assets Statewide

Our system centralizes transit asset management, tracking revenue vehicles, facilities, and equipment in one portal. It integrates FTA Useful Life Criteria, Benchmark calculations, end-of-life asset flagging, category alignment with FTA/NTD requirements, and supports streamlined disposition, transfers, and data exports, ensuring all assets are logged and archived.

Maximize your Community Impact

Focus on facilitating grant management and data processes rather than getting bogged down in paperwork, ultimately funding projects and ideas that deliver a positive impact to your community.

Enhance Visibility Among Your Essential Stakeholders

Swiftly analyze, track, report, provide access, and communicate grant data at any stage of the grant lifecycle, internally and externally.

Standardize Grant Management and Data Processes

Our customizable grant management software for transportation is designed to oversee, optimize, and support diverse granting groups, each with one or multiple grant programs, addressing distinct operational and administrative requirements.

BlackCat Grant Management for State DOTs Key Features

  • Dashboard
  • Organization Management
  • User Management
  • Fund Source (Program) Management
  • Funding (Grants) Management
  • Projects / Budgets
  • Replacement Vehicle Tracking
  • Application Development & Creation
  • Application Preparation / Submittal
  • Review / Scoring
  • Allocation Tracking and Financial Production
  • Contracts
  • Invoicing
  • Asset Inventory
  • User Notifications
  • Resources
  • Reporting and Interface Functionality
  • Integrations
  • Optional Modules and Add-ons
  • Bid Management Suite

Dashboard

View the information most important to you with user dashboards based on the role.

  • Elements include a Welcome Message/Announcements section for posted alerts, notices, or system announcements.
  • Configurable controls allow users to access a list of available subsections and configure their own dashboard.
  • Dashboard components are designed to provide quick access or “click-through” capability to critical items, including submitted applications, compliance reviews, invoices, and selected projects.

Organization Management

Unlock streamlined organization management.

  • View key organization and/or sub-recipient organization data.
  • Create applicant or organization profiles that include demographic and categorical data.
  • Locate an applicant or filtered group of organizations with ease via the search and filter features.
  • Enhance applicant data collection with an inbound reporting component and other optional components.

User Management

Effortless user management and access control.

  • Grant granular access controls and user permissions, ensuring data security and tailored access for different user roles within the system.
  • Additionally, each organization user can enter contact information for individuals who may or may not be users in the system but need to be identified for an action or a group.

Fund Source (Program) Management

Simplified fund source (program management).

  • Create and manage federal, state, or local funding sources with specific eligibility criteria and comprehensive program details, such as the FTA 5300 programs, state funds, loans, bonds, or any other sources of funds to be distributed and tracked.

Funding (Grants) Management

Discover the power of the funding (grants) management tool.

  • Provides state program managers with the ability to develop and balance individual grants with line-item allocations, payments, and detailed financial tracking for effective fund management.

Projects / Budgets

Create and prioritize projects with categorized budgets.

  • Projects/budget component allows for detailed capital improvement planning and multi-year forecasting.

Replacement Vehicle Tracking

Track replacement vehicles against existing inventory, ensuring accurate procurement and inventory management.

Application Development & Creation

Prepare and submit grant applications with ease.

  • Benefit from document management, deadline tracking, and reviewer assignment.
  • The amount, type, format, and content of application documentation are easily managed when preparing an application.

Application Preparation / Submittal

Efficient application preparation/submittal.

  • Streamline the grant application process by completing required forms, adding project and funding details, and attaching necessary documents.
  • Monitor application status throughout processing.

Review / Scoring

Implement tailored review processes with sequential reviews, scorecards, and approval workflows to ensure fair and efficient application evaluations.

Allocation Tracking and Financial Production

Allocate funds from various sources, track fund movement, and generate production reports to monitor financial activity.

Contracts

Integrated contract management component.

  • Automation enables you to create and manage contracts effortlessly, including electronic signature capabilities and comprehensive contract management features.

Invoicing

Submit reimbursement requests, manage invoice approval workflows, and access detailed financial data for effective project spending management.

Asset Inventory

  • Maintain separate inventories for vehicles, facilities, and equipment to accurately manage federal and state-funded capital assets. Profile data is aligned with FTA and NTD requirements for sharing with federal agencies.
  • Inventories include workflows and features for lien release, disposition, transfers, and useful life tracking.

User Notifications

Receive real-time notifications for critical activities, such as application submissions, approvals, and funding updates, ensuring timely action.

Resources

Store and share documentation, web links, and other resources within the system, promoting collaboration and sharing among users.

Reporting and Interface Functionality

Access preset reports and exports for specific data needs, with the option for ad hoc reporting upon request for customized analysis.

Integrations

The BlackCat grant management software for transportation integrates seamlessly with your existing systems to provide efficient and seamless workflows.

  • We’ve integrated countless systems – from ERP to project management to contract management and more. Our expert team employs a variety of methods, approaches, and technologies to ensure the accurate and efficient passing of data between the BlackCat system and state or federal systems.

Optional Modules and Add-ons

Tailor our grant management software to meet your unique needs. The system is as flexible as it is powerful and offers options that support your transportation grantmaking initiatives.

  • Single Sign-On (SSO) Integration & Maintenance services
  • Auto-User Registration / Letter of Intent Module
  • Compliance (Oversight) Module
  • Important Documents & Expiration Management Module
  • Disadvantaged Business Enterprise (DBE) Module
  • State Procurement Oversight Module
  • Transit Asset Management Performance Measures Module
  • Transit Asset Management / State of Good Repair Forecasting Module
  • National Transit Database (NTD) Reporting Module
  • SSO (State Safety Oversight) Module
  • Electronic Signature (eSignature) Workflow Module

Bid Management Suite

Facilitate bid posting, bid tracking, and online bidding through our integrated small, local, and diverse vendor management software tools.

BlackCat Grant Management for State DOTs Key Features

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Client Retention Rate

“They are committed to the success of their system beyond deployment by providing ongoing training, ad hoc reports, and system updates in response to Federal regulation changes.”

Caltrans

“With B2Gnow you can see trends – where you’re growing, where your expansion could be. If you don’t know where you are or where you’ve been, you won’t know where you’re going.”

Chicago Public Schools

“B2Gnow saves you so much time and energy. You have the time to actually see how you can make your program better versus spending all of your time reviewing documentation and process procedures. It’s been a huge help.”

Chicago Transit Authority

“Prior to leveraging B2Gnow, we were receiving over 1,200 paper reports monthly. B2Gnow has seamlessly automated this monthly report process through its audit feature. Now the responsibility is on the subcontractors to confirm receipt of payments within the B2Gnow system.”

City of Fort Worth

“B2Gnow saves us a great deal of money because it generates thousands of faxes and emails. If we were to match that annually, it would require many human resources and postage costs.”

City of Houston

“They are knowledgeable and highly competent in all aspects of each project and our needs are always completely met.”

Florida Department of Transportation

“You have never lost that great customer service. You always respond to our questions and concerns and go that extra mile. It’s a pleasure doing business with you.”

Houston Airport System

“Great customer service. All my questions were answered, and I was guided through the screens I needed to complete.”

MetroWest Regional Transit Authority

“We’re a small airport and staffing hasn’t grown even though plane passengers have tripled. We needed a system to ease the job, and B2Gnow was there to save the day with their auditing dashboards and to make my job a lot easier.”

St. Pete – Clearwater International Airport

“This system has elements we needed to bring our grant management area under control. The time-savings for us only continues to grow.”

State Agency

“With B2Gnow system every document is in one place and right at our fingertips with a simple search. B2Gnow has made it much easier to report and prove our compliance to the FTA. With B2Gnow, there is more automation, which leads to better data integrity.”

State DOT

“With everything going paperless, leveraging this type of technology is a big benefit in terms of efficiency,”

Tampa International Airport

“We can conduct contract audits to see if there are any issues. B2Gnow even reports which sub-contractors have been paid and when. It saves so much time, and the cost of the tool is 100% worth the investment.”

Transit Authority

“B2Gnow allows general contractors to load the sub-contractors that they are using, showing if they are certified and meeting goals, that is definitely my favorite feature.”

University of Texas System

“The methods are easy to access, and grants and reimbursement requests are signed electronically, reducing processing time and increasing productivity. As the lead for this conversion at Aeronautics, I have also received high compliments from our airports, sponsors and consultants on this system.”

Wyoming Aeronautics Division

Make compliance easy. Make a difference in the community.

Discover how our supplier diversity, prevailing wage labor compliance, and grant management software solutions help you streamline processes and allow you to deliver greater impact to your community.


BlackCat Transit Managment System

Transportation Grant Management Software

Transportation Grant Management Software FAQs

A transportation grant management solution, like BlackCat Transit, is a cloud-based software system that helps State Departments of Transportation (State DOTs) and other state agencies streamline grant-related tasks, federal compliance monitoring, and asset management into one integrated system. The BlackCat suite of products, including BlackCat Transit, BlackCat Aviation, and BlackCat Rail, provides a comprehensive grant management software for transportation. This type of solution is designed to manage the entire grant lifecycle efficiently.

State Departments of Transportation (DOTs), federal agencies, and other state agencies manage billions of dollars every year, often tied to strict compliance, reporting, and monitoring requirements, and a transit management software benefits these agencies tremendously across efficiency, compliance, accountability, and transparency.

A comprehensive grant management software for transportation, such as BlackCat Grant Management, should allow agencies to manage the full grant lifecycle – from funding application through award, project execution, compliance, and reporting. Key features include:

  • Full Life Cycle Grant Making: Streamlines the entire grant process, from application to closeout.
  • Automated Tracking and Reporting: Reduces errors and ensures compliance.
  • Asset and Inventory Management: Manages all transit assets and ensures compliance with federal requirements.
  • Oversight and Compliance: Provides features for document retention and compliance management.
  • Procurement Monitoring: Tracks procurement activities related to grant funding to ensure they align with established guidelines.
  • Specific Reporting Capabilities: Simplifies reporting for Disadvantaged Business Enterprise (DBE) participation, National Transit Database (NDT), and State Safety Oversight (SSO).
  • Financial Management: Monitors and tracks grant spend-down, balances, and closeout activities.

A transportation grant management solution, such as BlackCat, improves compliance by:

  • Automating tracking and reporting features: This helps minimize manual errors and ensures adherence to regulations.
  • Standardizing application, funding, contracting, and reimbursement workflows: This ensures compliance with intricate grant regulations.
  • Providing specific reporting tools: Tools for DBE, NDT, and SSO reporting simplify adherence to federal regulations.
  • Streamlining data collection and analysis: reduces manual errors in data collection and analysis
  • Transparency and accountability: embeds compliance into daily processes, while greatly enhancing visibility – showing regulators and the public that funds are used properly

A transit management software, like BlackCat can save time and resources by:

  • Streamlining grant processes: It simplifies grant-related tasks into a single integrated system, which saves time and increases efficiency.
  • Automating features: Automated tracking and reporting reduce manual effort and errors.
  • Enhancing processes: The software assists in managing project data and financial information in a simplified, web-based system.
  • Simplifying procurement: Available contracting vehicles like NASPO, New York State OGS, and Texas DIR offer government organizations a streamlined purchasing process.

The BlackCat suite of products is specifically designed for federal agencies, State Departments of Transportation (DOTs), and other state agencies, including those in the Transit, Rail, and Aviation sectors. These solutions can also be implemented by other state government departments or agencies for managing grant processes and controls.

Transit management software enhances collaboration by providing a centralized, transparent, and structured environment where DOT staff, subrecipients, and external partners can work together efficiently. The result of agencies leveraging a transportation grant management solution is the ability to effortlessly analyze, track, and share grant data at any stage. This ensures transparent communication with all essential stakeholders.

A transportation grant management, like BlackCat Transit,  can create and manage federal and state funding sources (such as FTA, FHWA, state grants, local funds, and other fund sources) . It manages the entire grant lifecycle, including applications, monitoring grant spend-down, balances, and closeout activities.

A transportation grant management solution, such as BlackCat Transit,  improves reporting through:

  • Automated features: Automated tracking and reporting reduce errors and ensure compliance.
  • Comprehensive tools: It offers tools for tracking ridership statistics and budget performance to support informed decision-making.
  • Specific reporting modules: The software facilitates reporting for DBE participation, NTD data, and SSO safety data.
  • Enhanced visibility: It allows for easy analysis, tracking, and sharing of grant data with stakeholders.

When selecting a transportation grant management solution, it’s important to consider:

  • Configuration: The software should offer a wide range of configurable workflows, features, and options to fit specific needs.
  • Ease of use: The system should be user-friendly, web-based, and easy to configure and implement.
  • Scope of features: The solution should manage the full grant lifecycle, from application to closeout, and include features for compliance, asset management, and reporting.
  • Industry experience: The provider should have a wealth of experience in the field, such as B2Gnow, with over 25 years of experience.
  • Availability of contracting vehicles: The provider’s participation in cooperative contract programs can offer a streamlined purchasing process.
  • Security and transparency: The solution should ensure greater accountability, heightened transparency, and elevated visibility for all grant-related tasks. For example, as a SOC 2 Type 2 certified organization, B2Gnow complies with the reporting requirements stipulated by the American Institute of Certified Public Accountants (AICPA). The organization has undergone annual independent audits and has surpassed all requirements.