Field Inspection Software

Field Inspection Software, in relation to labor compliance, provides a convenient way for Compliance Officers to verify worker wages in an onsite environment. Compliance Officers are tasked with verifying that the wages paid to workers, as reported in a contractor’s Certified Payment Reports (CPRs), are accurate. By visiting the construction site, Compliance Officers can meet with, interview, and observe workers to validate their wages. With onsite inspection management software, COs can directly share detailed reports with the contract-owning agencies.

Any industry or organization that needs to report on prevailing wages and employee hours would benefit from onsite compliance software. Primarily, prime and general contractors working on public projects are obligated to report on the workers, their wages, and hours on a regular basis. Public projects require worker wages to be based on the average (or prevailing) hourly rates that are common in the region where the work is taking place. This ensures workers aren’t being taken advantage of by contractors on site.

Field Inspection Software should leverage mobile technologies. By having a mobile application, Compliance Officers can be onsite and directly share detailed reports with the office. Look for software that can work with or without an internet connection and can upload and synchronize with the main system. The app should be compatible with tablets, PCs, and laptops. Onsite inspection software should also be able to compare the wages reported in CPRs to actual wages being paid. B2Gnow’s eComply prevailing wage software includes an online application that can be used even when the internet is unavailable. Compliance Officers can report on their observations, enter the information into the application, and then sync with the core system once they return to the office. This minimizes data duplication and saves time.

Field Inspection Software tools enable the comparison of reported wages and hours against actual wages paid, which is crucial for compliance and flags any discrepancies. Contracts awarded using public funding have requirements that ensure employees are paid a fair and prevailing wage, the number of hours worked, apprentice-to-journeyman ratios, and more. If employees are being underpaid or misrepresented in their role, the agency can face penalties such as fines or even removal from participating in those programs. A solution like eComply can help organizations organize, monitor, respond to disparities, and comply with these regulations.

Modern onsite inspection software leverages today’s technologies to improve efficiencies. Traditional methods would include writing on paper tablets, reentering data into a computer once back at the office, and manually comparing reported wages to actual wages. This is all time-consuming and error-prone. Inspection management software, accessed via an app on a mobile device, with required fields and integration with a larger compliance system, speeds up the reporting process and improves the accuracy of observations. A solution like eComply digitizes the inspection management processes, creating a faster and more accurate data set for reporting.

An Field Inspection Software enhances operational efficiency by sharing data entered in real time. The application can then compare results found onsite to the reported results supplied by the contractors. If discrepancies are found, they can be remedied quickly. Since the data is digital in the cloud, staff users and compliance officers can access the system at any time from anywhere.

Mobile accessibility is critical to an onsite Field Inspection process. Having real-time information, including photographs, interview responses, and onsite observations, improves the inspection process and enables quicker response times when discrepancies are identified.

Like all software, onsite Field Inspection Software should include industry-standard or higher security protocols. For example, eComply features SOC2 Type II compliance, independent auditing, SHA-2 2048-bit SSL certification at the HTTPS level, 256-bit AES SQL Server-based encryption at the database level, and extensive cyber liability coverage. Additionally, permissions are assigned by employee roles and controls, allowing users to view, edit, and manage project details.

Organizations should look for Field Inspection Software and management solutions that integrate with a larger compliance software platform. Integration enables data sharing, reduces manual data entry, and provides a more holistic view of all the pieces related to a contract. Find a solution that includes REST Web Services API for seamless integration with in-house systems. The software should also be compatible with existing processes by interfacing with legacy systems, payroll applications, and B2Gnow for seamless data exchange. For example, eComply data can be shared with the larger B2Gnow vendor management software, including supplier diversity (DBE, MBE, WBE, SBE) data, which reduces redundant data entry and ensures that the data is consistent across systems.