Quickly view the information most important to you with user dashboards based on role:

• Elements include a welcome M\message/announcements section for posted alerts, notices, or system announcements.
• Users can access a role-configured list of available subsections for quick access to submitted applications, compliance reviews, invoices, and selected projects.

View key organization and/or sub-recipient organization data

• Create applicant or organization profiles that include demographic and categorical data.
• Locate an applicant or filtered group of organizations with ease via the search and filter features.
• Enhance applicant data collection with inbound reporting and other optional components

Explore the full contact management suite: manage all system contacts, create and utilize public and personal lists, generate labels, send mass emails, and export files.

• Provide credentialed access to all system users so they may perform needed tasks in assigned areas.
• Leverage granular access controls for different user roles (e.g., airport, state, reviewer, auditor, etc.), each with specific permissions dictating user access and actions.

Benefit from a powerful tool that allows you to develop and maintain individual profiles and balancing for specific grants based on established programs.

• One or more grants can be created from an existing program by adding details to a grant profile, including the year, program, award total, grant number, and other identifying or defining information.
• Grants can be subdivided into “distributions” by region, urbanized area zones, fund types, or other jurisdictions to allow each grant to have sub-values that roll up to a total.
• Once prepared, line-item allocations and payments made against the grant are calculated and balanced, including totals for what has been: awarded, allocated/obligated, encumbered, and spent. Other balances maintained include unallocated; unencumbered, and remaining funds for each distribution as well as the remaining values for the entire grant.
• Fund transfers between grants, carryover funds and recovered funds are also managed and tracked. Once a contract is closed, any remaining balances will display as close-out amounts, which can be reallocated as needed.

Simplify project and funding data collection with a comprehensive, full-cycle online application workflow

• Create individual grant applications for each program.
• Schedule associated grant cycles for application submissions. Manage review leads and applicant eligibility
• Allow your applicants to create, develop and submit applications for review.
• Manage application review workflows and develop reviewer scorecards
• Allocate grant funding to worthy projects from one or more fund sources
• Develop funding scenarios and perform final approvals of projects

Utilize our integrated contract module to create contract documents and deliver them for signature

• Speed up contract execution by delivering pre-mapped, system-generated contract documents to signatories quickly.
• Create amendments, exhibits, and other contract documentation
• Leverage optional electronic signature delivery for great time-to-execute reduction.

Collect recipient reimbursement requests and efficiently manage invoice review and approval processing

• Effectively accept payment requests and corresponding documents and receipts in a uniform format
• Efficiently process requests with tailored approval workflows and prepare each request for delivery to accounting.
• Integrate nightly financial data downloads to capture and validate encumbrance, expenditure, and adjustment transactions.
• Users can access invoice balances or specific drawdown information to properly manage project spending.
• System flags can be added to prevent overspending or indicate when balances become negative.

Increase communication of grant activities with our robust user notification system.

• The system notifies appropriate users via email when critical activities occur.
• Create customized notifications for any system activity or process.
• Monitor the system notification log to view any notification sent by the system to track who triggered it and when it was sent.

Propel efficiency and visibility with simple-to-use document management capabilities

• Each organization in the system has a General Documents section to store documentation or weblinks.
• Create folders and sub-folders, load documents and links, move documents between folders, archive files, and email documents. Most standard document formats and file sizes are acceptable.
• Allows recipients to share large documents with the State and for the State to share regularly utilized documents with the recipient.
• Access document upload sections, which can be found all throughout the system, allowing users to populate documents and records related to individual activities and records such as applications, contracts, invoices, etc.

Produce critical reports with ease, thanks to BlackCat’s comprehensive reporting and interface functionality

• Provides output reports in a variety of methods predominantly by a series of preset reports and exports designed to provide specific data or information as output from individual workflows.
• Reports are custom-created as the data needs are identified.
• Preview reports and data exports in a report viewer before taking additional action. Output reports in various formats, including Word, Excel, PDF, CSV, and pre-formatted templates.
• Address unpredictable legislative or ‘rush’ management requests by requesting urgent ad hoc reports directly.
• Request an all-data export and an API can be provided that includes all data for use with client-supplied tools such as PowerBI or Tableau.

The BlackCat grant management software for state agencies integrates seamlessly with the systems you already use to provide efficient and seamless workflows.

• We’ve integrated countless systems – from ERP to project management to contract management and more. Our expert team employs a variety of methods, approaches, and technologies to ensure the accurate and efficient passing of data between the BlackCat system and state or federal systems.