Bid Management Solutions
Modernize the procurement process with bid management software that enables you to work smarter.
Eliminate the hassle of paper and email-based procurement. Our bid management system and software brings the process online for smoother bid posting and bid tracking, combined with the ability for vendors to submit bids electronically. All of this is integrated into a well-rounded vendor management tool that allows you to serve your diverse communities more effectively.
Outdated Systems Make for Inefficient Bidding
Navigating the bid management process without a central system often results in bottlenecks and delays. Coordinating bid posting and tracking submissions while managing communications and ensuring compliance with transparency requirements turns into an operational headache.
Do these struggles sound familiar?
- Time-intensive manual processes block efficiency
- Difficulty tracking bid submissions and compliance requirements
- Challenges in coordinating responses, plan holders lists, and awarded bid information
- Delays and inaccuracies stemming from manual processes and staff data entry
Bid Smarter, Not Harder with Bid Management Software
Our bid management solution software module simplifies procurement and works seamlessly with the overall vendor management/bid management platform for a single source of truth. From bid posting to award, our software gives you the resources you need to create a better procurement experience.
Here’s how we help…
- Streamlined bid posting and publishing tools
- Uncomplicated bid tracking and management software
- Self-service online bidding
- Real-time updates and notifications
- Greater transparency and visibility
Why Choose B2Gnow?
Check Out Our Other Business Diversity and Labor Compliance Solutions
B2Gnow offers a full suite of solutions to help you manage every aspect of supplier diversity management and prevailing wage labor compliance.
Contract Compliance
Gain confidence that your contracts adhere to supplier diversity compliance regulations. B2Gnow lets you manage contracts and payments for the prime and subcontractors at all levels and monitor diversity requirements in a single system. Maximize actual small and diverse business utilization with the option to have certified firms directly confirm their participation.
Certification Management
Dramatically streamline certification management – from application to decision. Replace mountains of paperwork with one easy-to-use online system that helps you increase standardization and improve the quality of certification application review.
Spend Tracking
Discover unparalleled spend and utilization tracking. Understand exactly where every dollar is going with our robust spend and MWSDVBE utilization tracking capabilities, enabling you to track spending through every contractor level.
Vendor Sourcing
Gain access to the world’s largest real-time catalog of certified suppliers. B2Gnow widens your vendor pool, identifies certified firms nationwide, and streamlines vendor registration, prequalification, and engagement in one central platform.
Empowering Compliance Across Multiple Sectors
From government entities to private institutions, we serve organizations in which compliance is critical. Join a diverse array of organizations benefiting from our expertise in supplier diversity, prevailing wage labor compliance, and grant management.
- Government + Public Sector
- Institutions + Private Sector
Bid Management Software FAQs
When public agencies secure funding for infrastructure or capital projects, they engage a Prime Contractor to oversee the work. The Prime Contractor then hires subcontractors to fill all of the roles required to take the project from inception to completion. Subcontractors will bid on public projects which can expand their business and growth. Bid Management Software is a solution that provides an agency with a streamlined solution to promote and accept bids online, as well as a place for subcontractors to find and view open projects and post their bids. A best-in-class Bid Management Solution will be the source for all documentation and activities related to the bidding process.
A best-in-class Bid Management Software improves efficiency by eliminating paper and email-based procurement and bringing the entire process online for seamless bid posting and tracking. Vendors submit bids electronically, reducing delays and errors caused by manual data entry. The software streamlines tasks with automated workflows and integrates with larger systems to share data, further reducing the need for manual processes. These features optimize the bid management process and significantly reduce the time staff spends on administrative tasks, allowing them to focus on higher-value activities.
A best-in-class Bid Management System will have automated processes based on industry best practices, guided steps for users, digitized documentation, at-a-glance dashboards, and in-system communications, all to speed up processes. The platform should be built on a modern, cloud-native, SaaS solution which is perfect for a remote workforce. One of the most important features to look for should be customer support.
Bid Management Software should integrate with legacy software and share data between systems. Some Bid Management solutions are part of a larger sourcing and contract management system, creating a more extensive solution. This is beneficial because information can be shared, reducing manual data entry and providing a larger pool of vendors who can bid on projects.
Using a Bid Management System has many benefits. Those include accelerated processing and reviewing of bids, easier bid submission for vendors, easy monitoring of submissions and bid progress, and faster reporting efforts.
A best-in-class Bid Management Solution should provide industry-leading security that supports world-class availability, reliability, and redundancy for zero data loss Including:
- A fully redundant hosted solution
- Guaranteed availability of 99.9%
- SOC 2 Type 2 certified
Additionally, Bid Management Software should allow organizations to set user permissions, enabling staff users to work on the tasks pertaining to their roles but not have access to information they don’t need.
Bid Management Software vendors should provide clients with several training options including in-person training events, virtual training events, recorded product demonstrations, user manuals, and access to support – free of charge. It’s in the software vendors’ best interest to get their clients up and running quickly and ensure they use the software regularly. U.S. based support is always appreciated as well.
Make compliance easy. Make a difference in the community.
Discover how our supplier diversity, prevailing wage labor compliance, and grant management software solutions help you streamline processes and allow you to deliver greater impact to your community.